Reports To:Executive Directors

Salary Range:$46,800 - $56,000 (FTE)

Site:$46,800 - $56,000 (FTE)

FLSA Status:Non-Exempt

Job Code:210504

About The Position: EntreNous Youth Empowerment Services seeks to hire a full-time Coordinator of Administrative Services who will coordinate office operations including: overall office logistics, database management, grant calendars and reporting, documentation for grant funding, participant demographics, etc. under the supervision of the Co-Executive Directors.

About The Organization: EntreNous’ mission is to deliver programs, resources and services to foster resilient and self-sustaining young people. Our purpose is to offer an integrated, human development approach to high-quality workforce and leadership development programs, education, resources, and services. Through the creation of an inclusive, equitable, and nurturing environment, we provide culturally relevant and rigorous instruction. The goal is to improve financial sustainability for youth and families in economically-distressed communities.

About Our Programs: EntreNous serves young people primarily ages 16-29 who have been pushed or have dropped out of traditional education. Through a variety of services, program members developed needed skills to create sustainable wage positions for themselves, primarily in Construction | Building Trades and Hospitality | Culinary Arts. Areas of focus include: Career Development, Counseling, Civic Engagement | Leadership, Education (Accredited High School Diploma), and Workforce Development (Construction | Culinary). We are a full-time, project-based program focused on social justice and restorative practices that allows young people to develop skills needed to rebuild their communities and their lives.

Essential Functions

  • Enhance existing office procedures in accordance with program and grant needs
  • Monitor daily functions
  • Prepare reports, presentations, correspondence and other materials as required
  • Take minutes at staff meetings and distribute to staff
  • Compile reports using multiple database platforms
  • Respond to requests for information by sending out appropriate materials
  • Assist with special projects when necessary
  • Actively participate in designated meetings, training sessions and special events
  • Provide support to finance department
  • Attend community services, networking, conference events (some Saturdays required)
  • Proven ability to seek clarity, support, training and conflict resolution direction ongoing
  • Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • 5 years FT paid work experience in a nonprofit setting preferred
  • Minimum of high school diploma required, Bachelor’s degree preferred
  • Substantial and significant use of computerized management information systems and
    proficiency in Microsoft Word, Excel, PowerPoint, Google Suite, etc.
  • Demonstrated ability to work on multiple projects simultaneously, and to meet deadlines
  • Excellent oral and written (English) communication skills with demonstrated ability to
    effectively communicate with participants, staff, management, and community partners
  • Sensitivity to individuals of various socio-economic and ethnic backgrounds
  • Effective presentation skills – ability to plan and facilitate individual and group training
    sessions on a variety of data related topics
  • Must be motivated to learn, a self-starter, trainable, and an excellent role model
  • CA Driver’s License, reliable transportation, adequate insurance, and good driving record
    required (DMV printout); Pass Criminal Background Check; CPR/First Aid Certified
    (preferred), CA Mandated Reporter (preferred)
  • TB Test (last 4 years)
  • Covid vaccination records
  • Bilingual preferred, Spanish

In the first week, expect to:

  • Onboard and integrate into EntreNous Youth Empowerment Services
  • Meet the team, attend meetings, observe the organization, and learn the mission, vision
    and values
  • Familiarization with our internal processes and tools

In the first month, expect to: 

  • Spend time with the organization’s executive directors and team members to understand priorities and culture of the organization including philosophy and YouthBuild model
  • Review all internal and external documents
  • Begin to understand the data collection, Electronic Records and documentation systems 

In the first three months, expect to: 

  • Have a solid understanding of the role, the program, the delivery of services and the administrative requirements for various funding streams
  • Participate in strategic planning and continuous quality improvement
  • Streamline systems and structures to improve efficiency and ease of use

In the first six months, expect to: 

  • Share ideas for new program elements
  • Refine and assist with innovating existing programs
  • Begin setting personal and program goals

TO APPLY – No phone calls please. Please apply through Indeed.

EntreNous is an equal opportunity employer. It is the policy of EntreNous to afford equal employment and advancement opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, ethnicity, ancestry, sex, sexual orientation, gender identity, age, physical or mental disability, marital status, citizenship status, medical condition, or any other legally protected status.

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